How To Write an Effective Business Letter
Posted By: ava;
Category: Business, Finance & Industrial;
November 1, 2008
Author Ava A.;
Tags:
business letter, business;
Spruce up your business and impress your partners with this simple guide to writing effective business letters.
1
Write concisely. What do you really want to say? Think about the message which you wish to convey and write it down using simple and clear words.
2
Be complete. You wouldn’t want to write to the same person over and over again so make sure everything you want to say is properly conveyed in one letter alone.
3
Use nouns and verbs properly. Misuse of nouns and verbs may result to a misunderstanding so make sure that every word is used properly.
4
Use active, not passive. Say “I will drop by the documents tomorrow” and not “The files will be dropped tomorrow.” The active form of verb suggests more urgency.
5
Be specific and be direct to the point. You are most likely writing to a busy person who wouldn’t want to read a lengthy letter. Talk about your message right away.
6
Write interesting sentences. Don’t drag your reader so make sure you’ll write of something that he’ll be interested in.
7
Use a positive tone. If you’re asking for a favor, don’t plead but think positive. This will reflect in the way you write your letter.
8
Be correct. Check your spelling and grammar. Typographical errors are a big turn-off.
9
Be clear. Make sure that your message was conveyed properly.
10
Be neat. Use a readable font, a clean paper and envelope.
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